Do it your­self fundraising

Start-up non­prof­its often ask me, How do we raise mon­ey?’. The pan­ic of mak­ing bud­get seems to make rais­ing mon­ey impos­si­ble with­out know­ing some­one rich and famous like Bill Gates or War­ren Buffet.

Written by
Marc Pitman
June 25, 2012
‘Fundraising is all about relationships. The work really starts if they’ve said ‘no’.—Marc A. Pitman

But fundraising isn’t impossible. It can be an incredibly exciting adventure. Here is a simple plan I recommend to my clients. It can get you off to a good start and keep being used for years to come. To keep it easy, I implore them to ‘Get R.E.A.L’ – research, engage, ask and love.


The first step of research is to find out how much you need to raise. This may seem obvious but my experience is that most groups never put a specific amount of money on their need.

Once that need is determined, it’s important to research how many gifts you’ll need. If you’re attempting to raise $100,000, the knee-jerk reaction will probably be, ‘We just need to find one hundred people who will give us $1,000’. As nice as that seems, decades of fundraising experience show that that simply isn’t how it works.

One of the most helpful tools is a gift grid. A free online version can be found at Long-standing common wisdom shows that you’ll need at least one gift that equals 10 per cent of the total. The next two should equal five per cent of the total, etc.

So, to reach your goal of $100,000, you’ll need at least one donor to give a minimum of $10,000. Experience shows that you’ll need to have four or five prospects to achieve that gift. Work through the grid until you have names of prospects for each level.

As you’re building your prospect list, you’ll want to continue your research. Google can be an incredibly helpful tool. So can your board members and a development committee in the form of a peer review committee. You could invite these people, remind them of your cause and fundraising goals, and ask them to go over the names of prospects.

One simple method of doing this is conducting what I call a ‘CPI screening’ rating each prospect on capacity, philanthropy, and interest.

Does the prospect have capacity – are they financially able to make a gift? Are they philanthropic – are they generous with their money? You need to be a good steward of your resources, if the prospect can’t make a worthwhile gift, or doesn’t have a track record of giving you would be better served seeking donations elsewhere.

Are they interested in your cause? You can find this out by looking at other causes they’ve supported and by asking people close to your organization, who may know them.

Ask the people on the committee to assign a score of one to five for each category – one being lowest, five being highest. This tool can be useful because it removes individual personalities from the prospect rating process and makes it feel more objective. You should promptly visit anyone scoring 12 or more. But watch for those with high scores in the first two categories and some inclination to your cause. While you can’t make someone more wealthy or generous, you can have a chance at making someone more interested in your organisation. Which brings us to the second step: engage.


I like to think of this as the dating part of the relationship. It’s important to get to know your prospects before you ‘pop the question’. While you’ll certainly want to share the story of your cause, take time to get to know them – listen to their story, discover their interests, hear their goals. If the prospect has C and P then here’s where you work on I.


The number one reason people don’t give money to your cause is that they are not asked. Even if you skip the prior two steps, you’ll still reach some level of success by consistently executing this one.

If you’ve done the first two steps, this step will be quite fun. You’ll already have the odds in your favour. You know that they are predisposed to saying ‘yes’ and you’ll have had time to shape the ask around their passions.

I recommend asking people for gifts spread out over a period of time, i.e. ‘$1000 a year for three years’. This both shows you consider your cause important enough for a substantial investment and it saves you from having to ask them again and again.


I originally called this step ‘live/like/love. This is easy if the prospect says ‘yes’ when you’ve asked. You simply need to be sure to thank them about seven times before you ask them again.

But fundraising is all about relationships. The work really starts if they’ve said ‘no’. The big thing is to not burn any bridges. If you made it all the way to the ask, you had good reason to believe they’d say yes. The timing simply might not have been right. If you keep in touch with them, they just may give in the future. People will remember you if you’re exceptional at handling a ‘no’. And refusing a request can be so difficult, they’ll be grateful for your composure.


As you introduce people to your cause, it can be very helpful to have some background materials.

The case statement

If you were called into a court of law and had to make a defence for your fundraising, what would you say? In a few paragraphs, powerfully express why someone should be interested in giving their hard-earned money to this venture. Why is it so important? Why is this the time? You might include a projected timeline for your nonprofits goals and how much it’ll take to make those goals happen.

The players

Who are the people carrying out the work? Why are they captivated and enthralled by this project? How are you changing the lives of people? If you’re the founder, tell your story. I’d include a listing of your board and a brief explanation of any existing strategic partnerships. People may emotionally want to give but they’ll need this sort of information to back up their emotional decision rationally.

Gift ranges and naming opportunities/sponsorship levels

It’s helpful to breakdown the amount you want to raise into different giving levels and/or sponsorship opportunities. Giving levels are often something like $500-$999, $1000-4999, $5000-9999, and $10,000+.

It can also be helpful to break your goals into nameable chunks and projects like the ‘Joe CEO Honorary Training’ or the ‘Big Corporate Airlines Institute’. You might be able to use those to encourage people, by explaining that their names will be in the press releases and other publicity. This would be wonderful for your nonprofit and give the sponsor visibility as well.

Gift ranges, naming opportunities, and sponsorship levels can be extremely effective ways to make giving tangible, to help donors feel like they’re giving something concrete. If you haven’t yet, check out to see how they make giving tangible. Be sure to check out the small print too. They’re very clear that every gift is a gift to Heifer Project’s mission, not necessarily to the goat or chickens you’re ‘buying’.

In the USA, you’ll also want to have your 501(c)3 documentation available when you get it. But start asking whether you have it or not. People give because the mission and vision grab them, not the IRS documentation. You’ll probably want everything to be on a PDF so that you can email it easily (and not have to print out a bunch of stuff).


Now you’re ready to start asking. There are two groups for you to ask from – those that already know you and those that don’t.

Those that know you

Those that know you are probably already enthralled with what you’re doing. Ask them for money – especially the board members. Major donor and foundations may well ask what percentage of the board is giving to the project. Note: not how much the board is giving, but how many of the board are giving; 100 per cent board participation is the goal. If the whole board isn’t giving, it’ll probably jeopardise your fundraising effectiveness.

  1. Make a list of all those that know about your initiative.
  2. Run them through a quick CPI screening, more to determine whether you want to ask them for a certain amount or simply for a ‘participation gift’.
  3. Ask them.
  4. Be sure to show them how their gift is changing the world.

Those that don’t know you

Because this group is so big, it would be very easy to get unfocused. Always follow up every solicitation with something like, ‘Do you know other people who may be interested in learning about what we’re doing?’ You may get names from such a simple question.
Here is a plan for asking for gifts from people you don’t know, in this case corporations:

* Make a list of people and companies. Start with ones that you suspect have capacity, are philanthropic, and/or interested. As you pursue these leads, you may become aware of companies or people that just seem to be overwhelmingly generous. They will most likely be worth adding to your list.

  1. Since these will be mostly cold calls, do a quick check of the website to get:
    1. An overall feel for how this company communicates. Is it formal and traditional, or cutting edge and informal?
    2. What their mission statement or values are
    3. The name of the head of marketing (you may have to call for this). Always go to the marketing department first. Even if the company is progressive enough to have a charitable office, marketing will always have the bigger budget.
    4. The company’s email protocol – firstname_lastname? firstinitiallastname, etc. This could help you break through the gatekeepers and communicate with the top person directly.
  2. Making the ask:
    1. Based on your quick survey, determine what level or naming opportunity you intend to ask them for. You may only have 30-60 seconds to make the ask. Make it specific. How will this help the company or individual? How will it help your nonprofit?
    2. Explain whom you represent, why you’re calling (what leads you to believe it may interest them), and what you’re asking for as quickly and succinctly as possible. They don’t have time for normal calls let alone cold calls.

This may sound simple and it should be. But it’ll take lots of work to get it done. I hope you see how this simple process can be adapted to fit approaching individuals and foundations. If you’re asking foundations, be sure to follow their specific format for asking. Those guidelines are usually available on their websites.

Remember, every year more than $200 billion is given to nonprofits in the USA alone. Your nonprofit could definitely get a piece of those philanthropic dollars. But you need a realistic goal, a compelling story, and a disciplined approach to fundraising.

Congratulations, you’re embarking on a wonderful adventure. I’m convinced asking people for money is one of thebest vocations in the world.

About the author: Marc Pitman

Marc Pitman is the author of Ask Without Fear! (Executive Books, 2008, USA) He is also the founder of, a website dedicated to practical ideas for more effective fundraising.

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